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Given that, at present, there appears to be as much talk about Hereford United off the pitch as there is on the pitch, below are the Conference 'rules' about financial records.
10.1 All Clubs shall keep their accounting records for recording the fact and nature of all receipts and payments so as to disclose with reasonable accuracy, at any time, the financial position including the assets and liabilities of the Club. Such accounting records shall be retained in accordance with appropriate legislation.
10.2 The home Club shall retain all gate receipts. Where a match is declared all ticket the Visiting Club shall be entitled to 10% of the total number of tickets available or a minimum of 600, whichever is the greater, subject to any stipulation by the relevant safety authority affecting these figures. Clubs must ensure that all gate receipts are fully and properly recorded and accounted for in the accounting records of the club. Clubs should have a system in operation for home games that enables them to accurately report on the following; • A record of all tickets sold in advance. • A reconciliation of cash received by category of entrant through each turnstile. • The number of entrants through each turnstile. • A schedule of the numbers admitted to parts of the stadium that do not pass through a turnstile. • A list of complimentary tickets authorised. This documentation should be reconciled to the overall takings and declared attendance for each home game.
10.3 Sale of tickets for away supporters - Clubs are required to sell tickets for their away matches if required to do so by the Home Club and Home Clubs are required to supply tickets for their home matches to the Away Club for sale by the Away Club to its supporters if so requested by the Away Club. These tickets are to be made available on a sale or return basis and must be ordered by the Away Club at least five weeks before the Competition match to which they relate. The Home Club must deliver those tickets to the Away Club at the latest four weeks before the Competition match to which they relate. Where any match is arranged at shorter notice the above steps shall be taken as soon as is reasonably practicable. Visiting supporters should also have the same opportunity to take advantage of pre-booking discounts that apply to home supporters. For League matches only the Away Club shall be entitled to a commission representing five (5) per cent of the aggregate sales (exclusive of VAT) of tickets sold on behalf of the Home Club, unless otherwise agreed between the Clubs. The Away Club shall submit a VAT invoice, in respect of the commission due, to the Home Club within five working days of the match taking place. The Away Club may charge a booking fee of transaction charge to the customer providing this is exactly the same in every respect as that which it charges for tickets to its own home matches. Unless otherwise agreed between the Clubs unsold tickets must be returned, and received by the Home Club, no later than 48 hours prior to the date of the match. Payments for tickets sold by an Away Club must be made to the Home Club within five working days of the date of the match taking place. Any Club making late payment shall:- • Pay interest to the Home Club at the rate of 5 (five) per cent per annum over Barclays Bank base rate in force from time to time calculated on a daily basis, on the outstanding sum from the due date to the actual date of payment to the Home Club, and • Forfeit its entitlement to the 5 (five) per cent commission detailed above.
10.4 For Competition league matches only, the travelling expenses of match officials shall be pooled, each Club rendering on the match report details of all payments made. The Company shall, at the conclusion of the season, divide the total cost of officials in each division by the total number of Clubs in that division and where the total payment made by the Club is less than the equal share of the pool, the Club shall pay the difference within 14 days of the date of posting of the written notification to the Club. Where the sum paid by the Club is more than the equal share of the pool, the Club will be reimbursed from the pool of monies received from all the other Clubs.
10.5 In the event of a transfer of a player where a consideration is agreed, the consideration can only be paid between the two clubs (the transferor and transferee clubs). The full name of each contracting club should be stated in the transfer agreement. The full consideration involved must be recorded in the accounting records of both clubs.
10.6 Any Club temporarily transferring a player’s registration to another club should invoice the receiving club in accordance with the terms of the loan agreement. The player concerned should remain on the payroll of the Club holding his permanent registration for the period of the loan.
10.7 All loans extended to a Club must be documented in full in the accounting records of the Club. Documentation supporting each loan must be retained and should include the following information: • The value of the loan. • The length of the loan. • The interest rate charged, and whether this is fixed or variable. • Repayment terms. • The full names of the individual or corporate body extending the loan. • The terms in the event of a default on the loan. The document should be signed by two directors, Officers or Executive Committee Members who are independent of the party extending the loan.
10.8 Within nine months of its accounting reference date, each Club shall submit to the Company a copy of its full financial statements as presented to its members/shareholders with confirmation that the accounts have been approved at a duly convened general meeting. (Moved from 4.13) 11. FOOTBALL CREDITORS Where a Club defaults in making any payments to any Football Creditor, the Club shall be subject to such penalty as the Board of Directors may decide, including, but not limited to, an Embargo. 12. RESULT/REPORT FORMS Each Club shall submit the fully completed copy of the appropriate match result forms by first class post (in an envelope showing a postmark within three (3) days of the match), facsimile, or email to the Appointing Authority and the Competition. When a Club considers that the Referee has discharged his duties incompetently and awards a mark of 60 or less, a detailed report must be sent to the Appointing Authority within three days of the match by first class post. Clubs in default of any provision of the Rule will be subject to a fine for each offence in accordance with the Fines Tariff.
10.2 The home Club shall retain all gate receipts. Where a match is declared all ticket the Visiting Club shall be entitled to 10% of the total number of tickets available or a minimum of 600, whichever is the greater, subject to any stipulation by the relevant safety authority affecting these figures. Clubs must ensure that all gate receipts are fully and properly recorded and accounted for in the accounting records of the club. Clubs should have a system in operation for home games that enables them to accurately report on the following; • A record of all tickets sold in advance. • A reconciliation of cash received by category of entrant through each turnstile. • The number of entrants through each turnstile. • A schedule of the numbers admitted to parts of the stadium that do not pass through a turnstile. • A list of complimentary tickets authorised. This documentation should be reconciled to the overall takings and declared attendance for each home game.
10.3 Sale of tickets for away supporters - Clubs are required to sell tickets for their away matches if required to do so by the Home Club and Home Clubs are required to supply tickets for their home matches to the Away Club for sale by the Away Club to its supporters if so requested by the Away Club. These tickets are to be made available on a sale or return basis and must be ordered by the Away Club at least five weeks before the Competition match to which they relate. The Home Club must deliver those tickets to the Away Club at the latest four weeks before the Competition match to which they relate. Where any match is arranged at shorter notice the above steps shall be taken as soon as is reasonably practicable. Visiting supporters should also have the same opportunity to take advantage of pre-booking discounts that apply to home supporters. For League matches only the Away Club shall be entitled to a commission representing five (5) per cent of the aggregate sales (exclusive of VAT) of tickets sold on behalf of the Home Club, unless otherwise agreed between the Clubs. The Away Club shall submit a VAT invoice, in respect of the commission due, to the Home Club within five working days of the match taking place. The Away Club may charge a booking fee of transaction charge to the customer providing this is exactly the same in every respect as that which it charges for tickets to its own home matches. Unless otherwise agreed between the Clubs unsold tickets must be returned, and received by the Home Club, no later than 48 hours prior to the date of the match. Payments for tickets sold by an Away Club must be made to the Home Club within five working days of the date of the match taking place. Any Club making late payment shall:- • Pay interest to the Home Club at the rate of 5 (five) per cent per annum over Barclays Bank base rate in force from time to time calculated on a daily basis, on the outstanding sum from the due date to the actual date of payment to the Home Club, and • Forfeit its entitlement to the 5 (five) per cent commission detailed above.
10.4 For Competition league matches only, the travelling expenses of match officials shall be pooled, each Club rendering on the match report details of all payments made. The Company shall, at the conclusion of the season, divide the total cost of officials in each division by the total number of Clubs in that division and where the total payment made by the Club is less than the equal share of the pool, the Club shall pay the difference within 14 days of the date of posting of the written notification to the Club. Where the sum paid by the Club is more than the equal share of the pool, the Club will be reimbursed from the pool of monies received from all the other Clubs.
10.5 In the event of a transfer of a player where a consideration is agreed, the consideration can only be paid between the two clubs (the transferor and transferee clubs). The full name of each contracting club should be stated in the transfer agreement. The full consideration involved must be recorded in the accounting records of both clubs.
10.6 Any Club temporarily transferring a player’s registration to another club should invoice the receiving club in accordance with the terms of the loan agreement. The player concerned should remain on the payroll of the Club holding his permanent registration for the period of the loan.
10.7 All loans extended to a Club must be documented in full in the accounting records of the Club. Documentation supporting each loan must be retained and should include the following information: • The value of the loan. • The length of the loan. • The interest rate charged, and whether this is fixed or variable. • Repayment terms. • The full names of the individual or corporate body extending the loan. • The terms in the event of a default on the loan. The document should be signed by two directors, Officers or Executive Committee Members who are independent of the party extending the loan.
10.8 Within nine months of its accounting reference date, each Club shall submit to the Company a copy of its full financial statements as presented to its members/shareholders with confirmation that the accounts have been approved at a duly convened general meeting. (Moved from 4.13) 11. FOOTBALL CREDITORS Where a Club defaults in making any payments to any Football Creditor, the Club shall be subject to such penalty as the Board of Directors may decide, including, but not limited to, an Embargo. 12. RESULT/REPORT FORMS Each Club shall submit the fully completed copy of the appropriate match result forms by first class post (in an envelope showing a postmark within three (3) days of the match), facsimile, or email to the Appointing Authority and the Competition. When a Club considers that the Referee has discharged his duties incompetently and awards a mark of 60 or less, a detailed report must be sent to the Appointing Authority within three days of the match by first class post. Clubs in default of any provision of the Rule will be subject to a fine for each offence in accordance with the Fines Tariff.
